The Den frees up 10-15 hours a week to grow with ChatGPT Work

The Den, a Denver-based social club for parents, is using ChatGPT Work to manage the administrative load of opening a second location. The leadership team saves 10-15 hours a week by automating document gathering, analysis, and formatting tasks that previously required days of manual work.

Streamlining Licensing and Grants

The club uses plugins for Gmail, Slack, and Google Drive to consolidate scattered business information into actionable plans. This workflow significantly accelerated time-sensitive applications:

• Liquor Licenses: Processing time dropped from 4 days to 3 hours (a 91% reduction), allowing the team to quickly assemble documents for sudden hearing slots.
• Grant Applications: Preparation time fell from 3 days to 2 hours (a 92% reduction), enabling the club to pursue more funding opportunities.

Enhancing Decision-Making and Operations

Beyond administrative paperwork, The Den’s leaders use ChatGPT to structure complex problems and analyze data. Founder Chandler Lipe estimates saving 7 hours a week on exploratory conversations by using the tool to workshop proposals before team meetings.

• Partnerships: The Head of Programming used ChatGPT to analyze past partnership successes and failures, resulting in a structured proposal for the leadership team.
• Financial Analysis: The General Manager combined accountant reports with point-of-sale sales and inventory data to create a unified view for forecasting and purchasing decisions across both locations.

Future Integration

Chandler Lipe is also utilizing ChatGPT Voice to draft emails and capture meeting follow-ups during travel. Looking ahead, The Den plans to explore Codex to build custom systems, including a member app for check-ins and class registration, as well as improved Slack alerts to connect staff across locations.